Each permission within a role grants access to some function or data within the Astra Schedule application. The following tables outline what is granted by each permission.
Setting |
Description |
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View Rooms |
Provides access to the Resources tab and allows a user to view room details from the room list page and in areas where drill-down details are available. A profile may be added to specify the rooms to which this permission applies. |
Edit Rooms |
Allows a user to add rooms and edit room details on the room list page. A profile may be added to specify the rooms to which this permission applies. |
Delete Rooms |
Allows a user to delete rooms on the room list page. A profile may be added to specify the rooms to which this permission applies. |
Request Rooms |
Allows a user to request rooms when scheduling events or sections. A profile may be added to specify the rooms to which this permission applies. |
Schedule Rooms |
Allows a user to schedule rooms for event and sections. A profile may be added to specify the rooms to which this permission applies. |
Manage Campuses |
Allows a user to add, edit, and delete campus records. |
Manage Buildings |
Allows a user to add, edit, and delete building records. |
Manage Regions |
Allows a user to add, edit, and delete region records. |
Manage Room Master Lists |
Allows a user to add, edit, and delete room-related drop-down list values, including Facility Layouts, Features, Feature Categories, and Room Types. |
Override Room Controls |
Allows a user to override room usage controls when scheduling events or sections. |
Setting |
Description |
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View Sections |
Provides access to the Academics tab and allows a user to view course section details from the section list page and in areas where drill-down details are available. A profile may be added to specify the types of sections to which this permission applies. |
Edit Sections |
Allows a user to add section records and edit section details on the section list page. A profile may be added to specify the types of sections to which this permission applies. |
Delete Sections |
Allows a user to delete section records from the section list page. A profile may be added to specify the types of sections to which this permission applies. |
View Meeting Patterns |
Provides access to the Meeting Patterns option from the Academics tab and allows a user to view details on meeting pattern data. |
Manage Meeting Patterns |
Allows a user to edit and delete meeting patterns. |
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Edit Actual Enrollment |
Allows a user to edit the actual enrollment field for a section record. |
Edit Max Enrollment |
Allows a user to edit the max enrollment field for a section record. |
Edit Dates |
Allows a user to edit the start and end date fields for a section record. |
Edit SIS Key |
Allows a user to edit the SISKey value for a section record. This is the value that uniquely identifies a section record for the SIS import process. |
Edit Days Met and Times |
Allows a user to edit the days and times for a section meeting. |
Allow Non-Standard Patterns |
Allows a user to enter meeting patterns for academic sections that are not flagged as "standard" in the meeting pattern data. This permission only applies if the user is able to edit meeting times for individual sections. |
Edit Section Number |
Allows a user to edit the section number field for a section record. |
Edit Title |
Allows a user to edit the title field for a section record. |
Edit Campus |
Allows a user to edit the campus on which a section meets. |
Edit Subject Course |
Allows a user to edit the subject and course associated with the section. |
Edit Instructor |
Allows a user to edit the instructor(s) on record for the section. |
Edit Preferences |
Allows a user to edit scheduling preferences for a section record. |
Edit Meeting Type |
Allows a user to edit the meeting type field for a section record. |
Edit Title |
Allows a user to edit the section title. |
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Schedule Exams |
Allows a user to make room assignments for exam meetings and assign exam meeting preferences. |
Edit Exams |
Allows a user to edit exam meeting records and add new exam meetings to sections to which they have access. |
Delete Exams |
Allows a user to delete exam meetings to which they have access. |
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Double Book Sections with Events |
Allows a user to intentionally double book rooms when scheduling academic sections if the conflict is with an event activity. |
Double Book Sections with Sections |
Allows a user to intentionally double book rooms when scheduling academic sections if the conflict is with an academic section. |
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Manage Departments |
Allows a user to add, edit, and delete department records. |
Manage Subjects |
Allows a user to add, edit, and delete subject records. |
Manage Courses |
Allows a user to add, edit, and delete course records. |
Manage Exams |
Allows a user to configure exam rules, create exam types, create exam sessions, configure exam times and meeting patterns, and generate exam records. |
Manage Terms |
Allows a user to add, edit, and delete term records. |
Manage Preferences |
Allows a user to add, edit, and delete scheduling preference sets. |
Manage Section Master Lists |
Allows a user to add, edit, and delete section-related drop-down list values. At this time this includes only the Meeting Type field. |
Manage Academic Programs |
Allows a user to view, edit, add, and delete student attributes, catalog versions, rules, rule groups, programs/versions, and templates. |
Setting |
Description |
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View Events |
Provides access to the Events tab and allows a user to view event details from the event list page and in areas where drill-down details are available. A profile may be added to specify the types of events to which this permission applies. |
Edit Events |
Allows a user to add and edit event records. A profile may be added to specify the types of events to which this permission applies. |
Delete Events |
Allows a user to delete event records. |
Event Schedulers |
Limits the events accessible by a user and specifies that the user is included in a scheduling group with other users. The user has access to events created by the users selected in this profile. Selecting a profile is required for this permission to be in effect. |
Request Events |
Allows a user to choose the option to request an event using a request form. A profile may be added to specify the request forms available to the user. |
View All Private Events |
Allows a user to view private events that are not otherwise eliminated from their view. |
Limit to My Events |
Limits the events accessible by a user to only those events they have created. This permission can work in concert with the event schedulers group profile. |
Create Featured Events |
Allows a user to set the “featured” flag for an event they are creating. |
Create Private Events |
Allows a user to set the “private” flag for an event they are creating. |
Double Book Events with Events |
Allows a user to intentionally double book rooms when scheduling events if the conflict is with another event activity. Note that events that have been double booked must be edited and maintained by a user with this permission thereafter. Saving changes to the event will re-validate the room assignment. |
Double Book Events with Sections |
Allows a user to intentionally double book rooms when scheduling events if the conflict is with an academic section record. Note that events that have been double booked must be edited and maintained by a user with this permission thereafter. Saving changes to the event will re-validate the room assignment. |
Manage Event Request Templates |
Allows a user to add, edit, and delete event request form templates. |
Manage Event Master Lists |
Allows a user to add, edit, and delete event-related drop-down list values, including Event Types, Event Meeting Types, and Customer Groups. |
Setting |
Description |
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View Resources & Services |
Provides access to the Resources tab and allows a user to view details about resources and services from the list page and in areas where drill-down details are available. A profile may be added to specify the resources to which this permission applies. |
Edit Resources & Services |
Allows a user to add resources and edit resource details on the list page. A profile may be added to specify the resources to which this permission applies. |
Delete Resources & Services |
Allows a user to delete resources on the list page. A profile may be added to specify the resources to which this permission applies. |
Request Resources & Services |
Allows a user to request resources when scheduling activities. A profile may be added to specify the resources to which this permission applies. |
Schedule Resources & Services |
Allows a user to schedule resources for activities. A profile may be added to specify the resources to which this permission applies. |
Manage Resource Master Lists |
Allows a user to add, edit, and delete resource-related drop-down list values, including Resource Categories and Resource Groups. |
Manage Land |
Allows a user to add, edit, and delete information related to the institution's land acquisitions. |
Setting |
Description |
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View Calendars |
Provides access to the Calendars tab. Specific activities and features available on the calendars are controlled by the calendar definition provided to them within their role. |
Manage Calendars |
Allows a user to create, edit, and delete the various calendar definitions available to users. |
Setting |
Description |
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View People |
Provides access to the People tab and allows a user to view details about people from the list page and in areas where drill-down details are available. |
Edit People |
Allows a user to add people records and edit people details on the list page. |
Delete People |
Allows a user to delete people on the list page. |
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Manage Instructor Costs |
Allows a user to configure the cost value for instructor records for use in bulk instructor assignment. |
Manage Instructor Quality |
Allows a user to configure the quality rating for instructor records for use in bulk instructor assignment. |
Setting |
Description |
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View Reports |
Provides access to the Reports tab and allows a user to view reports on the report list page. |
View Private Reports |
Allows a user to view reports flagged as “private”. |
Manage Report Subscriptions |
Allows a user to add, edit, and delete all report subscriptions. |
Manage Report List |
Allows a user to upload, edit, and delete reports. |
Manage Report Master Lists |
Allows a user to add, edit, and delete report-related drop-down values. At this time this includes only Report Groups. |
Setting |
Description |
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Manage Import/Export Jobs |
Allows a user to add and edit import/export jobs and parameters, and to delete jobs from the list. |
Setting |
Description |
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Manage Users |
Allows a user to add, edit, and delete application user records. |
Manage Roles |
Allows a user to add, edit, and delete security roles. |
LDAP Authentication Settings |
Allows a user to enable and configure the LDAP/Active Directory authentication settings. |
Configure User Defined Fields |
Allows a user to add, edit, and delete custom, user-defined fields for all record types. |
View Application Log |
Allows a user to view the system log files accessible from the Setup tab. |
Manage Holidays & Announcements |
Allows a user to add, edit, and delete holiday and announcement records. |
Manage Institutions |
Allows a user to edit the institution name. |
Manage Report Server |
Allows a user to configure the report and email server settings. |
Manage Approver Groups |
Allows a user to add, edit, and delete the groups created to generate approval and notification messages. |
Setting |
Description |
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Manage Portal |
Allows a user to configure the default portal behavior for all application users. |
Setting |
Description |
Accounting User |
Grants all accounting permissions by default, except for the Accounting Administrator permission. |
Accounting Administrator |
Grants user access to the accounting setup and batch export options. Additionally, a user with this permission will be mapped to the administrator permission in ObjAcct, granting permission to configure the ObjAcct application. |
Can Generate Estimates and Invoices in Astra Schedule |
Grants user access to the accounting functions within Astra Schedule events for generating quotes and invoices. |
Can Use Accounting Module Client Application |
Grants user access to the ObjAcct client application. User records associated with this permission are automatically added to the ObjAcct database and maintained thereafter by Astra Schedule. Once a user is granted this permission, they should log in to Astra Schedule before attempting to launch ObjAcct. This will ensure that their user credentials are updated in the ObjAcct database. |
Can View Linked Accounting Reports in Astra Schedule |
Grants user access to ObjAcct reports to which there are quick links provided within Astra Schedule. Examples include event accounting activity reports, customer statements, and room and resource pricing. |
Setting |
Description |
Analytics User |
Allows a user to access the Platinum Analytics tab and application features. |
View Students |
Allows a user to access the student list page. |
Edit Students |
Allows a user to edit student data. |
Setting |
Description |
Create Room Optimizer Runs |
Allows a user to run the optimizer. Users will be allowed to edit and delete only their own saved optimizer settings. |
Manage Room Optimizer Runs |
Allows a user to edit and delete any user’s optimizer settings. |
Publish Room Optimizer Runs to Production |
Allows a user to update production data with optimized room assignments within Astra Schedule. |
Create Sectioning Runs |
Allows a user to run sectioning, generating new section records within Astra Schedule based on student academic history and program data. |
Manage Sectioning Runs |
Allows a user to edit and delete any user's sectioning data. |
Publish Sectioning Runs to Production |
Allows a user to publish sectioning results as the production term within Astra Schedule. |
Create Timetabling Runs |
Allows a user to run timetabling, assigning times AND rooms to sections. |
Manage Timetabling Runs |
Allows a user to edit and delete any user's timetabling data. |
Publish Timetabling Runs to Production |
Allows a user to publish timetabling results as the production term within Astra Schedule. |
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